The Navigators

  • Field Office Financial Administrator

    Job Locations US-CO-Colorado Springs
    Category (Portal Searching)
    Accounting/Finance
  • Overview

    The Field Office Financial Administrator shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators Calling, values and purpose:  To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.  This position provides clear and accurate financial administration and financial reporting for Field leadership and field staff.

    Responsibilities

    Financial Oversight and Operations                                                                                                                      70%

    • Ensure wise stewardship of funds in the Field Missions, Cities and Networks with clear financial practices in compliance to Navigator financial policies and procedures
    • Ensure accurate and timely financial reporting
    • Oversee and manage Field Assets and Field Cost Centers including National, regional and conference cost centers and, initiatives and investments
    • Monitor proper flow of funds in Field cost centers
    • Maintain Cost Center Hierarchy for field ministries in partnership with the Corporate Accounting department
    • Prepare and analyze monthly reports on field ministry Cost Centers to field leadership, Mission Directors and Field Operations Directors
    • Ensure clear communication on finances as needed through reporting, financial policies and procedures to field leadership, Mission Directors and Field Operations Directors and Field staff as needed
    • Manage Development Assisted Funds (DAF) for Missions to include summarizing financial plans from annual Mission planning process and provide quarterly reimbursement process requests for the field as needed
    • Maintain a thorough understanding of field budgets
    • Aid in creating annual administrative budgets for Mission’s admin cost centers
    • Complete supplier invoice fulfillment process for the field
    • Complete field journal and general ledger entries including wire transfers with all necessary documentation
    • Approve expense reports as a delegate for field Leadership as requested and assist field staff as needed in details of their monthly expense reports
    • Manage and administer the annual Kairos Fund process including preparing and communicating fund usage to field leadership
    • Provide subject matter expertise to answer financial questions from field leadership or staff by phone and email
    • Other financial requests or tasks as needed

     

    Additional Responsibilities                                                                                                                                        30%

    • Maintain current Financial Policies and Procedures for missions, cities and networks
    • Maintain all financial files maintained - hardcopy and digital as needed
    • Proactively educate field Directors, field Administrators, Operations Directors, and field Staff on financial policies and procedures
    • Clear Communication with the office team, staff and public
    • Works closely with other departments within the US Headquarters (USHQ)
    • Participate in appropriate financial meetings for collaboration within the USHQ
    • Continue to develop expertise and skill in financial management
    • Keep current on all Navigator and IRS financial policies, regulations, and procedures for efficient and proper financial operations
    • Participate in the annual Plan and Progress Review process with direct supervisor
    • Submit hours worked and paid time off requests on a weekly basis per the Time Keeping Policy through Workday Time Tracking system

    Leadership, Ministry and Spiritual development is encouraged as opportunities are available

    Qualifications

    • Belief and adherence to the Statement of Faith and Mission of The Navigators
    • Associate or bachelor’s Degree in accounting/finance or the equivalent work experience
    • Proficient in Microsoft Office applications; especially Excel and Word
    • Ability to work within Workday Financials and Workday HR
    • Detail oriented and able to manage projects to completion with wise and efficient use of time
    • Good relational and communication skills
    • Ability to work well in a team environment
    • Honesty, integrity and confidentiality in the handling of all finances

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