The Navigators

  • Administrative Assistant IV

    Job Locations US-CO-Colorado Springs
    Category (Portal Searching)
    Administrative
  • Overview

    THIS IS A 20-HOUR PER WEEK PART TIME POSITION

     

    The Assistant to the Staff Development and Care (SDC) Development Director and NLT Senior VP shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose:  To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.  This position will perform a variety of highly responsible, confidential and complex administrative duties.

    Responsibilities

    Administrative Responsibilities

    • Manage Director’s email account and all associated mailing lists. 
    • Maintain, manage and update Director’s schedule, and travel arrangements keeping current with all scheduled functions, including the NLT Calendar of events, SDC calendar of events and all outside events.
    • Coordinate, schedule and host meetings and events for the US Field Director and his team.
    • Prepare and distribute meeting notes and agendas to all involved parties. Coordinate, manage and track multiple small projects along with routine work.
    • Prepare and edit documents created in Microsoft Suite (Word, Excel, PowerPoint). Prepare, create and revise communication information to include interoffice emails, memos and correspondence.
    • Develop and produce support materials to include handouts, PowerPoint presentations and occasional research for speaking and writing opportunities for the Director.
    • Excellent representation of the NLT and SDC to the public as well as Navigator staff and other Christian leaders.
    • Complete and submit monthly expense reports for the Director.

     

    Additional Responsibilities

    • Availability to travel one to two times per year required. 
    • Maintain required balance of screening visitors, phone calls; route calls or answer questions and handle general problems as appropriate.
    • Develop a relationship with and help support the various teams the Director serves on or leads in areas requested (i.e. administrative support to include meeting and event scheduling). 

    Complete special job-related projects and other duties as assigned.

    Qualifications

    • Belief in and adherence to the Statement of Faith and Mission of The Navigators.
    • Bachelor’s Degree in Business or equivalent combination of education and executive level support in the business sector required.
    • Advanced knowledge of Microsoft Suite (Word, Excel, PowerPoint) and Mac Office equivalent programs.
    • Strong writing skills required for both oral and written communication.
    • Possess strong multi-cultural and interpersonal skills.
    • Organizational and interpersonal skills coupled with the ability to function well in both a team environment and independently are needed.
    • Ability to analyze and research information and resources in short periods of time
    • Excellent relational skills and the ability to remain flexible in a rapidly growing, complex and dynamic environment. 
    • Requires independent judgment
    • Requires exceptional professional discretion with access and administration of confidential information
    • Ability to take initiative and anticipate the Director’s needs on a daily requirement basis 

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