The Navigators

Administrative Assistant III

US-CO-Colorado Springs
Category (Portal Searching)
Administrative

Overview

The Administrative Assistant shall serve the Glen Eyrie Group (GEG) and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His Kingdom into the nations through spiritual generations of laborers living and discipling among the lost.

 

This position supports two Glen Eyrie Directors: The General Manager and the Director of Operations with a variety of administrative tasks and responsibilities.

The Administrative Assistant shall serve the Glen Eyrie Group (GEG) and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His Kingdom into the nations through spiritual generations of laborers living and discipling among the lost.

 

This position supports two Glen Eyrie Directors: The General Manager and the Director of Operations with a variety of administrative tasks and responsibilities.

Responsibilities

Administrative Support

  • Various project support for General Manager (GM)
  • Attend GM Team meetings
  • Communicate and coordinate with GM departments as needed.
  • Various project support for Director of Operations
  • Attend Operations team meetings
  • Communicate and coordinate with Operations departments as needed
  • Coordinate meeting scheduling as needed for both GM and Dir. Of Operations
  • Submit Expense Reports for both the GM and Dir. Of Operations

 

Human Resources Liaison

  • Serve as the main point person between Human Resources (HR) and Glen Eyrie
  • Communicate to Glen Eyrie (GE) leadership regarding various HR projects
  • Maintain HR documents; such as GEG Holiday schedule, Employee Handbook.
  • Assist Employment Advocate (EA) with GE Onboarding tasks
    • Ensure GE Issued items are distributed to employees
    • Connect with Guest Services to provide key cards to new employees
    • Set up new employees with access and training to thePulse! and other sites
    • Coordinate new employee training (Golf Cart, Driver Training, GE Orientation)
  • Complete Offboarding tasks for all GE employees
    • Ensure GE Issued items are returned to GE
    • Upload completed GE Issued items form to Workday worker file
    • Redistribute GE Issued items to necessary department
    • Remove from GEG Staff and ALL Glen email distribution lists and delete access to thePulse!
  • New staff Orientation with General Manager
    • Coordinate schedule of orientation with necessary leadership
    • Communicate with Managers and staff
    • Facilitate a portion of the training
    • Update presentations, as needed
    • Prepare handouts and Orientation homework

 

Additional Responsibilities

  • Prioritize and coordinate on-site housing requests
    • Determine occupants with the Director of Operations
    • Complete lease agreements
    • Resources housing units in reservations system
  • Maintain the following shared calendars: On Duty (MOD, FOD and EPOD), Flood Response Team, Gathering meetings and Ops Team meetings.
  • Content manager for Glen Eyrie intranet, thePulse!
  • Order and distribute office supplies

Qualifications

  • Committed Christian with a belief in and adherence to the Statement of Faith and Mission of The Navigators
  • Preferred Bachelor’s Degree in Business of combination of education and/or 3 years of experience as an administrative professional
  • Proficient in Microsoft Office applications (Outlook, Excel, Word)
  • Good verbal communication and people skills
  • Comfortable working in an environment that may have frequent interruptions
  • Ability to multitask
  • Detail oriented. Enjoys managing and organizing detailed work in a way that brings order and efficiency.

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