The Navigators

Administrative Assistant II

US-CO-Colorado Springs
Category (Portal Searching)
Administrative

Overview

The Administrative Assistant II shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose:  To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost. 

 

This position shall serve as the primary receptionist, financial clerk, and provide a wide variety of administrative support to the PRT Department. 

 

This position is 30 hours per week

Responsibilities

PRT Receptionist (30%):

  • Serve as the initial face and voice of PRT.
  • Welcome guests and clientele.
  • Respond to and direct calls, e-mails and clientele to the appropriate staff care counselor.

 

PRT Operations Event Support Staff (25%):

  • Support departmental seminars, workshops, and meetings:
    • Coordinate and oversee online registration.
    • Provide logistical support for Relational Healing Seminar, Listening and Inner Healing Prayer Seminar, Personal Contribution Assessment Workshop, Senior Staff Luncheon, Shepherds’ Network, Workplace Investigation meetings, Counselor Network meetings, PRT Leadership Team meetings, Sabbatical Orientation Workshop, Becoming One Retreat, and other miscellaneous meetings.
    • Print and copy handouts – as requested.
    • Provide setup, tear-down, supplies, meal catering and snack preparation, registration, check-in and other administrative duties as assigned.
  • Maintain the seminar registration database, creating appropriate tracking mechanisms for each seminar, workshop or meeting.

 

PRT Financial Clerk (20%):

  • Approve Workday expense reports for all PRT field and administrative staff, except the Director.
  • Invoice non-staff purchase transactions and maintain accounts receivable as necessary.
  • Coordinate Staff Care Retreat financial reimbursement between the mission, individual and PRT.
  • Apply cash payments to proper accounts.
  • Maintain sales tax recording and reporting.
  • Fill out payroll and personnel change forms for PRT field, HQ employees, and interns.
  • Order, stock and monitor inventory of assessment materials and various books as requested by PRT staff.
  • Purchase departmental supplies, equipment and repair services as needed or requested.
  • Keep track of PRT staff’s service anniversaries and initiate recognition plans and bonus checks.
  • Maintain the capital equipment and furniture inventory

 

PRT Administrative Responsibilities (25%):

  • New Staff:
    • Send out the Taylor-Johnson, Background History Questionnaire.
    • Receive results of the questionnaire and forward to the Staff Care Coordinator.
    • Set up interviews of new staff with designated Staff Care Specialist.
  • Staff Sabbatical Responsibilities:
    • Set up the Sabbatical Staff Care Interview for all staff planning to take a sabbatical.
    • Maintain the Sabbatical History
  • Maintain the Requests for PRT Pastoral Care listing.
  • PRT UpFront Publication:
    • Provide assistance with the stuffing and mailing of UpFront.
  • General Responsibilities:
    • Type and mail official correspondence.
    • Respond to routine calls and emails and take appropriate action.
  • Receive and forward prayer requests sent to the PRT Prayer Intercessors.
  • Assist in scheduling room reservations for individuals and meetings – as requested.
  • Assist in scheduling and coordination of PRT level events.
  • Work with and coordinate joint tasks with other administrative staff – as needed.
  • Attend and participate in departmental Administrative Team meetings.
  • Continue to grow professionally in all aspects of job.
  • Perform other miscellaneous job-related duties as requested.

Qualifications

  • Belief in and adherence to the Statement of Faith and Mission of The Navigators.
  • Willing to commit to the PRT Relational Covenant.
  • In-depth knowledge of, or experience in, the U.S. Navigators work a plus.
  • Growing in spiritual journey and committed to The Navigators values.
  • Associate’s Degree in business or equivalent education or experience in the business sector.
  • Able to take initiative, anticipate needs and work with little supervision in a team context.
  • Ability to multi-task.
  • Strong oral and written communication skills with an ability to create, write, and edit written material.
  • Strong interpersonal and relational skills.
  • Self-motivated, but able to function well in a team environment.
  • Demonstrated attention to detail and accuracy.
  • Flexible and adaptable.
  • Must maintain strictest confidentiality regarding team services to staff
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and willing to learn new software as needed.
  • Standard computer and keyboard used daily.  No specialized equipment used in this job.

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